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How to Back Up Notes on iPhone to iCloud or Computer [Four Options]

face Lucas Seltzer Updated on Apr 21, 2022 5:09 PM

Manage your iPhone in a much easier manner without iTunes? You may be interested in iTransfer.

I'm having an issue where, after updating my device to iOS 13, notes from the Apple Notes app are not syncing or uploading to iCloud. Tried signing out and back into iCloud account, but it still failed to sync. Interestingly, if I add a note through Notes app in iCloud.com, it appears on both my iPhone and iPad immediately. Anyone else has this issue and how can I resolve it?

Notes app is for iPhone users. You get used to saving anything valuable within it, whether it's all about a quick thought or an interesting idea. If you've ever thought about backing up notes on iPhone, now is probably a good time. It saves you the trouble of losing the data in the event of accidental deletion, hardware failure, device misplaced or stolen. And, maybe some of the notes disappeared since iOS has been updated.

An iTunes backup includes notes every time you back up your device on iTunes (or Finder if you're on a Mac with macOS Catalina); and iCloud gets notes from iPhone backed up or keeps them in sync with its server. Besides that, thanks to a helpful tool, you could even backup and export the notes to your computer (Mac or PC) with minimal work.

While the approaches are referencing iPhone models, similar processes can be used when backing up notes on iPads.

1. Back Up Notes on iPhone Using iCloud

The sound and free method to back up notes from iPhone is, as we mentioned, to use iCloud. The wireless sync feature keeps the notes on your device in sync across Mac, iPad, as well as iCloud.com, and saves them to the storage. To activate iCloud note syncing process, go to Settings > [your name] > iCloud, and toggle on Notes.

While the notes syncing to iCloud account don't include in an iCloud backup, you can still make a copy of the notes on your Mac. Note: there's no option at iCloud website or iCloud for Windows for getting a note to the computer. So if you're using a Windows PC where you would like to back up notes and files to, you'll need to look at method 3.

  • Open Notes app on a Mac.
  • Select the note that you want.
  • Click File > Export as PDF.
  • Select a folder to save the document.

To back up notes from iPhone Notes app to iCloud, do this:

  • Tap Settings > [your name] > iCloud.
  • Scroll down and tap iCloud Backup.
  • Turn on iCloud Backup and choose Back Up Now.

How Do I Sync iPhone Notes to iCloud

Tips: With automatic iCloud backup, your device will back up to iCloud any time it's locked, connected to Wi-fi, and plugged into a power source. And basically, the data in iCloud is encrypted.

2. Backing Up to Computer Using iTunes or Finder

It's possible to apply iTunes to back up notes of iPhone rather than using your iCloud account. This could be an option if you want to keep a backup on the computer, but unfortunately, you can only restore the backup to the device when you need to access notes from iTunes backup. The end result to an all-or-nothing restoration is that any data in the backup will replace whatever is on your phone.

The process is also applied to those who is going through Finder in macOS Catalina 10.15 for the iPhone notes backup. Here're the necessary steps:

  • Open iTunes with latest version installed. Or launch Finder.
  • Connect your iPhone to the computer.
  • Locate your device.
  • Check "This Computer" in iTunes, or "Back up all of the data on your iPhone to this Mac" in Finder.
  • Click Back Up Now.

By far, iTunes backs up notes from iPhone to PC or Mac; whenever you reset or erase the phone, all notes will appear after restoring from iTunes backup. There's one additional situation: If you do have Notes turned on in iCloud settings, they're not included in the iTunes backup.

3. Back Up and Save Notes on iPhone to PC & Mac

Instead of backing up anything and taking a backup of notes locally as iTunes or Finder does, it's a very good idea to back up just notes, not entire device, on the computer. One such application, iOS Data Backup & Restore, features immediate access and control, allowing you customize what you would like to back up, and export certain notes to the PC or Mac in the readable HTML file.

By the way, the software will keep the iPhone backup forever in its storage once it's made and therefore, you can find and recover your old notes. This makes it one step better than Apple's iTunes and Finder with its overwriting previous backup.

Download Now!

for Windows | for MacOS

It's the basic of the software in this section, but read on to see more details on how it works to get iPhone notes backed up and save to a computer. You'll need the tool installed on your PC or Mac for these instructions to work.

Step 1: Choose "iOS Data Backup" mode

To start with, open the utility. In the startup window, click "More tools", then choose "iOS Data Backup & Restore" tab on the next screen.

Move on and click iOS Data Backup button to begin the iOS notes backup task.

How Do I Transfer Notes from iPhone to Computer

Step 2: Plug iPhone into your computer

Then use a USB cable to attach your phone with the computer. Before clicking the Start button, you could also check "Encrypted backup" option if you need to encrypt your notes.

Step 3: Select "Notes & Attachments" and back it up

Afterwards, you should see all types of files that the software can work with.

By default, the "Select All" box is checked and all the types of data are selected. To only back up notes from an iPhone, uncheck the "Select All" and select "Notes & Attachments" box.

When you're ready, click Next button. Depending on how large the notes file is, the process may take varied time to complete.

Step 4: Export iPhone notes to computer

Once the backup for notes is made, click Restore iOS Data button, and view the backup.

Now preview the notes within the backup, check the boxes for the notes you do want to export, and then hit Restore to PC (or Mac) button to save anything in a HTML document on the computer.

4. Backup Notes on iPhone to Google

Google works well with iPhone as well. Follow up these steps to sync iPhone notes with Gmail account (if you have one):

  • Open Settings app on iPhone.
  • Scroll down and tap Passwords & Accounts
  • Tap Google. Enter your Gmail account login details.
  • Set the Notes slider to the ON position.

[Also Read: How to Back Up iPhone 11 Pro Max to Windows 10]

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